15 hours a month of typing that a machine does better. The math.
worked model
The short answer: about 15 hours of typing a month: 150 documents at roughly six minutes each
That is two working days a month, spent on work nobody in your practice trained for. Capture handles about 90% of documents and passes the rest to a person, so you get most of those hours back. E-Rechnung has already made structured intake a legal requirement.
Season peaks. The inbox does not care. Client documents arrive as photos of paper on a kitchen table, and someone in your office types them in. What follows is an industry analysis, not a client result.
Two working days, spent typing
The cost of typing is plain arithmetic. Count the documents, count the minutes, multiply.
≈ 15 hours a month
That is two working days a month (model). The machine reads instead: capture from inbox, scan and portal, then coding, matching and a handover file your accounting software accepts.
~90%
The judging stays with you. The typing does not.
Your document count, your minutes, your rate.
What does writing invoices by hand cost you?
≈ €550 a month walks away.
15 hours a month of typing.
Estimate. Model: 150 invoices at 6 minutes is ~15 hours a month of typing. The machine reads them instead. Your real numbers replace it on the call.
Office time at €35/h or owner time at €60/h.
The same twenty questions, every week
Where is my payroll report? What do you need from me? When is the deadline? Each answer takes two minutes. The interruption takes longer.
200+ enquiries a month
Below that, a human inbox is fine, and we will tell you so. Above it, routine questions answer themselves and the rest reaches the right desk with a summary.
The new mandate that waited four days
A prospective client writes on Tuesday. Someone answers on Friday. By then another practice replied the same afternoon.
~60×
A mandate can last years, and the first reply decides who gets it. The machine replies within seconds, asks two qualifying questions and offers a slot for the intake call.