15 hours a month of typing that a machine does better. The math.
worked model
The short answer: about 15 hours a month, which is 150 supplier invoices at roughly six minutes each
The model is your document volume, times the minutes each one takes today, priced at whoever is doing the typing. Office time at €35/h and owner time at €60/h give two very different answers to the same hours. Capture handles about 90% of documents and routes the rest to a person by design, so the saving is most of those hours rather than all of them. E-Rechnung has already made structured intake a legal fact rather than a preference.
Season peaks. The inbox does not care. Client documents arrive as photos of paper on a kitchen table, and somebody in your office types them in.
This is an industry analysis, not a client result. Every number below comes from a published study or an open model, and it carries the label next to it.
Three leaks run through a typical six-person practice. Document intake by hand, the same twenty questions every week, new-mandate replies that wait days. Here is what each one costs.
Two working days, spent typing
The cost of document intake is arithmetic, not opinion. Count the documents, count the minutes, multiply.
≈ 15 hours a month
That is two working days a month, every month (model). It is also the work nobody in your practice trained for.
The machine reads instead of typing. Capture from inbox, scan and portal, then coding, matching, and a handover file your accounting stack accepts.
~90%
We promise effort reduction, never accuracy magic. That distinction is why the machine still works in month twelve. The judging stays with you. The typing does not.
Your document count, your minutes, your rate.
What does writing invoices by hand cost you?
≈ €550 a month walks away.
15 hours a month of typing.
Estimate. Model: 150 invoices at 6 minutes is ~15 hours a month of typing. The machine reads them instead. Your real numbers replace it on the call.
Rate bands from the calculator: office €35/h or owner €60/h. Change either and the result moves.
The same twenty questions, every week
Where is my payroll report. What do you need from me. When is the deadline. Each answer takes two minutes. The interruption takes longer than the answer.
A shared inbox at volume is a routing problem, not a staffing problem.
200+ enquiries a month
Below that number, a human inbox is fine and we say so. Above it, the routine answers itself and the rest arrives at the right desk with a summary attached.
The new mandate that waited four days
A prospective client writes on Tuesday. Someone answers on Friday. By then they have written to two other practices, and one of them replied the same afternoon.
~60×
Mandate value makes this the most expensive of the three leaks. A mandate is a multi-year relationship. The first reply decides who gets to have it.
The machine replies while the enquiry is still warm. Typical machine first reply: 38 seconds (product spec), with two qualifying questions and a slot for the intake call.